GEAP automates processes and reduces the time spent on explanatory notes by 75% using Accountfy.
Renata Santos (Accounting Manager), Deborah Nogueira (Accountant), and Gulliver Souza (Actuary) share how GEAP transformed its accounting and financial routine with Accountfy.
GEAP Autogestão em Saúde is one of the largest health plan operators for public servants in Brazil. As a non-profit organization, it reinvests its resources in the comprehensive care of more than 300,000 beneficiaries.
Before Accountfy: 20 manual spreadsheets. After: 75% of processes automated.
Before Accountfy, GEAP’s financial and accounting processes were extremely manual. Financial statements were produced manually, which generated rework and increased the risk of data inconsistencies, as Renata Santos explains:
“We faced problems such as errors in information, inconsistent data, and data that did not match reality. We had many employees involved in tasks that today do not require as much effort.”
With so much effort dedicated to structuring spreadsheets, little time was left for more in-depth analyses that complement financial statements with information that adds value to the strategy. Today, with the time saved, it’s possible to focus on data analysis, recalls Deborah Nogueira:
“We used to chase after the numbers, and now the numbers come directly from Accountfy. So, qualitative analysis has greatly improved.”
The creation of explanatory notes required dozens of spreadsheets, multiple internal validations and audits, as well as numerous checks to ensure the integrity of the information. Accountfy transformed this process by allowing everyone on the team to work on data entry and validation simultaneously, generating a huge time saving.
The platform’s automation also transformed the team’s routine, as Gulliver Souza comments:
“We have structured a quarterly management report, and it is basically all automated thanks to Accountfy’s dashboards, which generates even more efficiency gains.”
The implementation of Accountfy at GEAP also enabled:
- Reduction of up to 70% in the use of manual spreadsheets, which previously totaled around 20 files;
- Automation of an average of 75% of the tables in the explanatory notes;
- 100% automatic linking of spreadsheets to the text of the financial statements;
- management of indicators and managerial visualization more agile, secure and strategic;
- Elimination of rework and significant time savings in accounting routines.
Getting to know Accountfy
The pursuit of automation was already an internal demand at GEAP, but it was accelerated by regulatory pressure and the need for evolution in accounting management.
The ANS (National Supplementary Health Agency) had reduced deadlines and implemented new ancillary obligations, which made GEAP’s manual process even more unfeasible. It was in this context that, during a meeting with another health insurance provider, the GEAP team heard a recommendation for Accountfy. Curiosity led to scheduling a demonstration, where they could learn about the platform’s full potential.
Implementation in record time
Accountfy’s intuitive interface facilitated the adoption process for the GEAP team, and as with any new technology, the implementation involved alignment and training sessions with Accountfy specialists on essential aspects of the process.
Renata reports that there was a good partnership on both sides to achieve the necessary agility at the beginning. The implementation was completed in less than 4 months, making it the fastest project ever undertaken in the sector, according to the team.
Results achieved with Accountfy: efficiency and innovation.
By implementing Accountfy, GEAP achieved significant improvements in its management. Among the main results highlighted by the team are:
- Operational efficiency with a more strategic redistribution of the team;
- Automation of reports and elimination of rework;
- Secure access management for strategic areas;
- Standardized and reliable data, with improved communication with regulatory bodies;
- Monthly risk-based capital monitoring, previously done only quarterly and manually.
Conclusion: Innovation that transforms the financial sector.
Gulliver concludes that GEAP’s journey with Accountfy shows that this digital transformation has only brought benefits:
“Many processes were automated, resulting in a huge gain in operational efficiency by reducing working hours across all areas involved. I give Accountfy a 9 out of 10, simply because I wouldn’t give anyone a 10.”
GEAP’s experience proves that automating financial management not only reduces costs and rework, but also strengthens data intelligence and expands the analytical capacity of teams.
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